The day after the party, the loveliest pictures are sitting on thirty different phones. Instead of collecting them one by one, your guests upload them to your photo page, you approve them, and everything ends up in one place. You show them the way in two ways: with a warm little note on the day after the celebration and, if you like, during the party itself with a QR code on the tables. We call all of this Foto-Einsammeln (collecting photos), and you can write the note entirely yourself.
Switching the photo collection on
Click Galerie (gallery) in the sidebar and expand the card „Fotos deiner Gäste einsammeln“ (collect your guests' photos) at the top.
Turn on the toggle at the top right. You then read „Foto-Einsammeln ist aktiviert. Wir melden uns am Tag nach eurem Event bei euren Gästen.“ (Photo collection is on. We will get in touch with your guests the day after your event.)
Below it you find the toggle „Mail am Tag danach verschicken“ (send the email the day after). It is already on. If you leave it that way, the note goes out all by itself on the day after your event.
Take a look at the two boxes underneath: on the left it says when the email goes out, on the right how many guests have an email address.
The top toggle opens your photo page for uploads. While it is off, the page only accepts photos if you have allowed guest uploads in the gallery on your page. Otherwise the card points this out: „Schalte das Foto-Einsammeln oben ein, sonst nimmt die Foto-Seite die Fotos deiner Gäste gar nicht an.“ (Turn the photo collection on above, otherwise the photo page will not take your guests' photos.)
The second toggle only decides about the email. If you switch it off, your photo page still stays open, for example for the QR code on the tables, and you can send the email yourself at any time with „Jetzt senden“ (send now). You can flip it as soon as the photo collection is on.
Who gets the note, and when
Who: every guest with an email address in your guest list. Guests without one are left out, so it is nicest to pass them the link in person.
When: automatically on the day after your event. The card then reads something like „Geplant für Sonntag, 16. August 2026“ (scheduled for Sunday, 16 August 2026). If your event date is still missing, you read „Sobald euer Event-Datum feststeht, planen wir den Versand automatisch.“ (as soon as your event date is set, we will schedule the send automatically).
Without the automatic email: if you have switched off „Mail am Tag danach verschicken“, it says „Nur über ‚Jetzt senden‘“ (only via „send now“). The note then only goes out when you click the button yourself.
While the photo collection is off, it says „Foto-Einsammeln ist aus“ (photo collection is off), and nothing is scheduled.
Switched on after the celebration: if you only turn on the photo collection or the email once your celebration is over, we ask once. The email would then go out with the very next send, usually in the morning. For the photo collection you can also choose „Ohne Mail einschalten“ (switch on without email) there. With the email, the card then reads „Geht beim nächsten Versand raus“ (goes out with the next send).
Afterwards: it says „Versendet am …“ (sent on …) and you know everything has gone out.
The note in your own words
The default text is warm and fits most celebrations. It already points your guests to both ways: „Scannt dafür den QR-Code oder tippt auf den Button.“ (scan the QR code or tap the button). If you would like to, rewrite it:
Click „Mail anpassen“ (edit the email).
Adjust the Betreff (subject). It is preset to „Teilt eure Fotos von {eventname}“ (share your photos from {eventname}).
Write your Nachricht (message). You can make words bold or italic, build lists and add paragraphs, just like in the editor.
The Vorschau (preview) on the right follows along. It shows exactly the email your guests will get, including the button „Fotos hochladen“ (upload photos) and the QR code to your photo page.
Click „Speichern“ (save). The card then reads „Individuell angepasst“ (customised) instead of „Standard-Text aktiv“ (default text active).
Two placeholders help you here: {gastname} is replaced by your guest's first name and {eventname} by the name of your event. So every email sounds personal even though you only write it once.
Good to know: we add the link to your photo page automatically, you do not have to build it in yourself. We also put a QR code into the email that leads to the very same page. Your guests either scan it straight out of the email with their phone camera or simply tap the button, both lead to the same place. The address is also shown on the card, where you can click it and try the page out once.
Sending straight away instead of waiting
You do not want to wait until the next day, perhaps because your celebration runs over several days? Then click „Jetzt senden“ (send now). We ask once: „Foto-Einsammeln jetzt starten?“ (start collecting photos now?). If the automatic email is on, a note says that the send on the day after your event is dropped in that case. Confirm, and the emails go out immediately.
If you have switched off „Mail am Tag danach verschicken“, „Jetzt senden“ is your way: the note goes out exactly when it suits you.
After that the button reads „Erneut senden“ (send again). It is deliberately protected by a second question, because your guests will receive the note a second time. Sometimes that is exactly right, for instance as a friendly reminder a week later.
Collecting at the party already: QR code and table card
Many guests would love to share their pictures straight away, while the party is still going. That is why the card „QR-Code für den Foto-Upload“ (QR code for the photo upload) sits right below the photo collection. The code leads to your photo page, exactly where the email leads too. Anyone who scans it with their phone can upload right away, no app needed.
On the Galerie page, expand the card „QR-Code für den Foto-Upload“.
Choose the Stil (style), Farbe (colour), Hintergrund (background) and, if you like, the Herz in der Mitte (heart in the middle). It works just like the QR code for your printed cards under Einladungen (invitations).
Download the code with „Als PNG“ or „Als SVG“ if you want to build it into your own design.
Or click „Tischkarte als PDF“ (table card as PDF) to get a ready-made card to stand on the table.
The table card: an A4 sheet shows your names, the code in large, below it „Teilt eure schönsten Fotos mit uns“ (share your loveliest photos with us; for a birthday „… mit mir“, with me) and, in small print, the address to type in. Print the sheet and fold it once across the middle, printed side out. The little marks at the edge show you the middle. That way the card stands up on the table by itself. Both halves carry the same card, so your guests can scan from either side of the table. The card takes on the style and colour of your code, and the names appear in the font of your page. It looks loveliest on sturdy paper from 160 gsm.
If your page has a password, the photo page asks for it too. That is why it can be printed in small letters below the address. You find the toggle „Passwort mit aufdrucken“ (print the password too) right next to the table card button, and it is already on. Keep in mind though: anyone who sees the card can open your whole page with the password. If you would rather not have it on the card, simply switch it off.
Good to know: the code only appears when it actually leads somewhere. As long as your page is not unlocked, you have not chosen an address yet, your invitation is not published or your save the date is currently showing, you see a note with the way there in its place. If your photo page is not accepting photos at the moment, because neither the photo collection nor guest uploads in the gallery are on, a golden note reminds you: the code already leads to your photo page, but your guests can only upload there once you switch on the photo collection.
What else needs to be in place
Your page is published. Without that the link leads nowhere and your guests only see „Bald verfügbar“ (coming soon).
Your address shows the invitation, not the save the date. The photo page belongs to the full invitation.
You have Premium. Sending emails is part of the paid side, just like the invitations.
The photo collection is switched on, otherwise your guests could not upload anything through the link.
At least one guest has an email address. Otherwise the card reads „Sobald deine Gäste eine E-Mail-Adresse haben, können wir losschicken.“ (As soon as your guests have an email address we can send.)
Frequently asked questions
Where do the photos from the email and the QR code end up?
Under Dashboard → Galerie in the Gäste-Fotos (guest photos) tab. In the Quelle (source) filter they appear as Foto-Einsammeln, so you can tell them apart from the uploads out of your gallery.
Do the photos appear on our page right away?
No, only after your approval. Every picture waits for you in the gallery.
Can I skip the email and only use the QR code?
Yes. Leave the photo collection on and switch off „Mail am Tag danach verschicken“. Your photo page stays open, and with „Jetzt senden“ you can still send the email later.
I already had the photo collection switched on before. Does anything change?
No. The email on the day after stays switched on for you, just as before.
I only switch on the photo collection after the celebration. Does the email still go out?
Only if you want it to. We ask once: with „Mit Mail einschalten“ (switch on with email) it goes out with the next send, usually in the morning. With „Ohne Mail einschalten“ your photo page accepts photos, and you can send the email yourself later with „Jetzt senden“ if you like.
I clicked „Jetzt senden“ and got a note saying the email has already gone out.
That is the protection against a duplicate email. If your guests really should receive it once more, confirm the second send with „Erneut senden“.
Can I see what the email looks like beforehand?
Yes. In the „Mail anpassen“ window a real preview runs along on the right, subject line, button and QR code included. The code in the preview is real, so you can already try it with your phone before sending. The placeholder {gastname} appears there as a sample name.
What is the QR code in the email for?
It leads to exactly the same photo page as the button. If someone reads the email on a laptop but has the photos on their phone, they simply hold the phone camera over the code and upload from there. Above it the email says „Oder mit dem Handy scannen“ (or scan it with your phone). Anyone reading the email on their phone taps the button instead. Both end up in the same place.
How big is the code on the table card?
A good five and a half centimetres. That makes it easy to scan from your seat. Print the card once beforehand and scan it yourself, then you are on the safe side.
Do I have to switch the photo collection off again afterwards?
Only if you do not want any more uploads. While it is on, your guests can add pictures at any time, and many of them still do weeks later.